Background Details
Through its Registration Service, the Council provides a suite of
bereavement related services for the residents of the borough and
those organisations and families who chose to use its excellent
services and facilities.
This includes approximately 4,000 funerals for families per year,
made up of approximately 3,200 cremations across two crematoria and
800 burials in nine cemeteries for which it is responsible. The
provision of these services to the residents of Sandwell and from
other local areas mean bereaved families can access appropriate
means for the cremation and burial of the deceased.
Crematoria and cemeteries also act as places where bereaved
families and friends can have various lasting memorials erected in
a peaceful and respectful setting to commemorate their loved
ones.
In support this, the Council has an on-going requirement for the
supply & installation of Burial Chambers. Whilst not
exclusively, the use of burial chambers is often the preferred
choice of the Muslim community when making funeral arrangements for
their loved ones.
Therefore, the Council as a burial authority through the award of
this contract will be able to continue to with the delivery of
inclusive services to the bereaved.
Tender submissions were invited with three compliant bids evaluated
using the published award criteria which were based on 80% price
and 20% quality/social value.
Gem Precast Ltd submitted the lowest compliant tender price total
and were therefore awarded the maximum score of 80% for this
criterion. They were equal second highest scoring tenderer on the
quality/social value criterion with a score of 16%. Further scoring
information is outlined in the table below:
Gem Precast Ltd – 1st
Price 80.00%
Quality 16.00%
Total 96.00%
Company B – 2nd
Price 58.70%
Quality 16.00%
Total 74.70%
Company C – 3rd
Price 40.34%
Quality 18.50%
Total 58.84%
Therefore, following the analysis of returned Tenders and in
accordance with the published criteria, it is recommended Gem
Precast Ltd be awarded the contract.
Decision type: Non-key
Decision status: Recommendations Approved
Notice of proposed decision first published: 14/08/2023
Decision due: 4 Jul 2023 by Director Finance
Contact: Connor Robinson Email: connor1_robinson@sandwell.gov.uk.
Implications: Strategic Resource Implications For the duration of the new contract, it is estimated the Council’s expenditure for the provision of these services will be circa £67,000 per annum. Expenditure associated with the services to be provided as part of this contract will be accounted for from existing revenue budgets and as part of the annual budget setting process for the service. Expenditure associated with bereavement related services to include those associated with burial chambers is offset by income derived from the fees and charges it applies for these services to the public. Legal and Statutory Implications The Council has to comply with the Public Contracts Regulations 2015 and the Council’s own Procurement and Contract Procedure Rules 2022 and confirms that this tender exercise has been conducted in accordance with the required procedures. Contribution towards Vision 2030 By continuing to deliver the suite of excellent bereavement related services to its residents, Sand