The Councils Bereavement Services Team have a
requirement for the
removal of inert waste which is generated primarily from grave
excavation
activities.
An invitation to tender through an open procurement process
was
undertaken to establish a four-year contract to cover the
requirements of
the specification in accordance with Public Contract Regulations
2015 and the Council’s Procurement and Contract Procedure
Rules.
There were three submissions however, two of those submissions
failed the quality pass/fail questions; therefore leaving only one
compliant submission from the current provider of these
services.
The current contract for the removal of inert waste from all
operational cemetery and crematoria sites within Sandwell expired
in June 2022 and an exemption report was submitted for a further 6
months until December 2022 to allow a full tendering exercise to be
undertaken. This was due to the availability of resources within
the Councils Procurement team.
Unfortunately, there have been further delays with the tendering
process due to again the availability of the same resources. A full
tendering exercise has now been completed with a closing date of
2nd February 2023.
The tender submission from Environmental Contracts Limited offers
value for money when previous contractual arrangements are
considered and does meet all health, safety and waste management
regulations as outlined in the specification.
The anticipated expenditure associated with these arrangements to
contract end are estimated to be £125,000.
The Procurement Services Business Partner has been consulted and
they confirm that a fully compliant procurement exercise has been
undertaken. However, as only one compliant bid has been received an
exemption is required in accordance with Rule 8.11.
Legal Services have been consulted and their advice is three bids
were obtained and therefore the procurement thresholds with minimum
number of bids required are in accordance with paragraph 8.8 of the
Contract Procedure Rules have been satisfied.
Decision type: Non-key
Decision status: Recommendations Approved
Notice of proposed decision first published: 28/03/2023
Decision due: 10 Mar 2023 by Director Finance, Director Law and Governance
Contact: Connor Robinson Email: connor1_robinson@sandwell.gov.uk.
Implications: Strategic Resource Implications 3.1 The removal of inert waste and estimated costs associated with the services to be provided will be met from existing budget allocation for Registration Services. Expenditure will also be accounted for as part of the budget setting cycle for the service going forward. Legal and Statutory Implications Legal Services have been consulted and their advice is three bids were obtained and therefore the procurement thresholds with minimum number of bids required are in accordance with paragraph 8.8 of the Contract Procedure Rules have been satisfied. Contribution towards Vision 2030 Sandwell has become a location of choice for industries of the future where the local economy and high performing companies continue to grow – Environmental Contracts Limited is a local company to the West Midlands conurbation. They understand the needs of our business and service users to ensure we provide a ‘green space' that is accessible for all. Background Deta