Agenda item

To appove a Wrap Around Service to provide fast access to domiciliary care support at home for up to 72 hours.

Resolved:-

(1)        that the Director of Adult Social Care be authorised to complete a procurement exercise for the delivery of a Wrap Around Service for a contract term from 6 November 2022 to 5 November 2023, with an option to extend for a further one-year period from 6 November 2023 to 5 November 2024;

(2)        that the Director of Adult Social Care be authorised to award and enter into Agreements with all successful bidders, on terms to be agreed with the Director of Adult Social Care, for the provision of a Wrap Around service to commence on 6 November 2022 to 5 November 2023, with an option to extend for a further one- year period from 6 November 2023 to 5 November 2024;

(3)        that the Director - Law and Governance and Monitoring Officer, or their designated representative, execute any documents necessary within a reasonable time to give effect to the proposal in recommendation (2) above for the provision of a Wrap Around service;

(4)        that any necessary exemptions be made to the Council’s Procurement and Contract         Procedure Rules 2018-19, to allow the Director of Adult Social Care to award     contracts to the successful tenderer(s) in relation to (2) above.

Approval was sought to complete a procurement exercise and then award contract(s) for the delivery of a Wrap Around Service for a contract term from 6 November 2022 to 5 November 2023, with an option to extend for a further one-year period from 6 November 2023 to 5 November 2024.

Reason for Decision

There was a current contract in place with Universal Care Ltd that was due to expire on 5 November 2022 and there was no extension option available. Therefore, the approval to commission a new service would ensure there was another service that could be used to provide a Wrap Around response from 6 November 2022.

Alternative Options Considered

Six options were identified as follows:

1.    Recommission the service with 6 providers for a term of 3 years paid for on a spot basis as per November 21 and December 21 referral data;

2.    Recommission a spot with one provider for 3 years according to November 21 and December 21 referral data;

3.    Recommission the service with 6 providers on a block basis for 3 years according to November 21 and December 21 referral data;

4.    Recommission a block with one provider for 3 years;

5.    Recommission on a block retainer basis with SPOT purchased hours for 3 years based on 3 carers retained;

6.    Recommission with 6 providers on a spot basis for one year plus one year according to November 21 and December 21 referral data + 25%.

Option 6 was recommended as the preferred option because the service was in its infancy and had the potential for increased referrals, but an accurate picture of demand was still unknown at this stage as D2A continued to embed. It was therefore recommended that a one-year contract, with an option to extend for a further year should be established for up to 6 providers based on an additional 25% of referrals as received in November 2021 and December 2021. By establishing a one plus one- year contract from November 2022, further analysis could be undertaken of referral patterns in order to commission a longer-term service that would be based on data that better predicts referral numbers from 2024.

Agreed:-

(1)     that the Director of Adult Social Care be authorised to complete a procurement exercise for the delivery of a Wrap Around Service for a contract term from 6 November 2022 to 5 November 2023, with an option to extend for a further one-year period from 6 November 2023 to 5 November 2024;

(2)     that the Director of Adult Social Care be authorised to award and enter into Agreements with all successful bidders, on terms to be agreed with the Director of Adult Social Care, for the provision of a Wrap Around service to commence on 6 November 2022 to 5 November 2023, with an option to extend for a further one- year period from 6 November 2023 to 5 November 2024;

(3)     that the Director - Law and Governance and Monitoring Officer, or their designated representative, execute any documents necessary within a reasonable time to give effect to the proposal in Resolution (2) above for the provision of a Wrap Around service;

(4)     that any necessary exemptions be made to the Council’s Procurement and Contract Procedure Rules 2018-19, to allow the Director of Adult Social Care to award contracts to the successful tenderer(s) in relation to Resolution (2) above.