Decision details
Approval of Tender for Asbestos Removal and Related Services
Decision Maker: Cabinet Member for Regeneration and WMCA
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
Purpose:
Urban Design and Building Services are
responsible for the design and maintenance related services to over
200 major sites comprising Schools, Public Libraries, Sports
Facilities, Community Centres, Day Centres, Youth Centres, Office
Accommodation and Public Open Spaces. Included within this
responsibility is the safe removal and treatment of Asbestos.
The current arrangements for Asbestos works would expire on 31
December 2023.
Tenders for contract renewal were publicly advertised in accordance
with Public Contracts Regulations 2015. Following the tender
closure deadline seven (7) compliant bids were received and
evaluated by officers from UDBS and Procurement Services in
accordance with the stated criteria
Decision:
1.1 That the tender submitted for Asbestos
Removal and Related Services by Insulation Contracting Services Ltd
be accepted.
1.2 That in connection with 1.1 above, the Monitoring Officer
enters into an appropriate form of contract with Insulation
Contracting Services Ltd.
Reasons for the decision:
A licensed asbestos removal contractor is
required to provide various highly specialist services associated
with the management of asbestos, and the Council’s current
arrangements for Asbestos works are due to terminate on the 31
December 2023.
Tenders were sought on a most economically advantageous basis,
including a quality assessment, with the tender values based on a
nominal schedule of quantities.
Alternative options considered:
Failure to have a call off contract in place,
would require all works to be individually procured in line with
both the Public Contracts Regulations 2015 and the Council’s
own Contract Procedure Rules 2022. Given asbestos works can be
urgent, this would raise the risk of restrictions to service
delivery due to buildings either being closed or partially closed
for extended periods. It would also significantly reduce the
ability to influence the quality of appointed contractors, which
could directly affect the delivery and standard of works.
Publication date: 20/12/2023
Date of decision: 06/12/2023
Effective from: 21/12/2023