Decision details

Through its Registration Service, the Council provides a suite of bereavement related services for the residents of the borough and those organisations and families who chose to use its excellent services and facilities.

This includes the provision of catering services at our Reception Suite and newly renovated Café.

Tender submissions were invited with 16 expressions of interest received. Of the expressions of interest 4 formal bids were received and evaluated using the published award criteria which were based on 70% price and 30% quality/social value.

Harlech Food Service received the highest score for Lots 1, 2, 3 and 5 and QMovers MFS Ltd received the highest score for LOTS 4 and 6.

Therefore, following the analysis of returned Tenders and in accordance with the published criteria, it is recommended that Harlech Food Service be awarded the contract for LOTS 1, 2, 3 and 5 and that QMovers MFS Ltd be awarded the contract for LOTS 4 and 6.

(1) That, the Assistant Director of Law and Governance in consultation with Finance - Section 151 Officer award contracts for the supply of food and drinks to the Council’s Bereavement Services to Harlech Foodservice, Parc Bwyd, Llanystumdwy, Cricceith, Gwynedd, LL52 0LJ,for LOTS 1, 2, 3 and 5. And to QMovers MFS Ltd, Rylance Farm, Walton Lane, Barton under Needwood DE13 8EJ, for LOTS 4 and 6.

(2) The period of the contract award will be initially for two years with a possible extension of a further two years, subject to satisfactory performance. The anticipated commencement date of the contracts is 2 January 2024 until 31 December 2025.

In accordance with the Council’s Contract Procedures Rules, a tendering exercise has been undertaken to establish a two-year contract from 2 January 2024 to 31 December 2025 with a possible extension of a further two years, subject to satisfactory performance for the supply and delivery of food and drink to the Council’s Bereavement Service at Sandwell Valley Crematorium.

It is intended that the contract will provide food and drink requirements for Sandwell Valley Crematorium Reception Suite and the newly renovated café.

Tenders were invited using public advertisement to cover the requirements as outlined above and a total of four compliant bids were returned by the tender closing date.

Following analysis of returned tenders, it is recommended that Harlech Foodservice be awarded the contract for LOTS 1, 2, 3 and 5 and that QMovers MFS Ltd be awarded the contract for LOTS 4 and 6.

The anticipated expenditure, including the 2-year option to extend is estimated to be £160,000.