Decision details

The Road Asset Management System (RAMS) Contract is a Framework managed by Blackpool Council for the provision of physical surveys to be undertaken of the highways network, in order to visualise the condition, location and history of a range of asset types, in context with other spatial data.

The scope of the work is in two parts;

• Part 1 – Data Collection – In order to provide suitable data to allow effective modelling a provider is required to undertake physical surveys of the highways and footway networks.

• Part 2 – Deterioration and Lifecycle Modelling – In order to understand the medium to long term deterioration of the highways network, and then model the implications of any given investment/maintenance regime, the Provider, Gaist Solutions Limited, shall make available online deterioration and investment modelling software as a service, using the SaaS (Software as a Service) principle.

The total cost of services procured over the life of the Framework Agreement is estimated to be £120,000 per annum, giving a total of
£480,000 over a 4-year period. The previous arrangement ended in
February 2022.

The Framework Agreement seeks to deliver value and efficiency by
using best practice procurement and project management principles. It
is proposed to commence on 9th December 2022.

That approval be given to:

use the Road Asset Management System (RAMS) Contract under a Framework Agreement managed by Blackpool Council for the provision of physical surveys to be undertaken of the highways network.

authorise the Assistant Director Highway Services to enter into an agreement to access the RAMS Contract to use the Service Provider, Gaist Solutions Limited, selected through a competitive process.

the Director of Law and Governance to authorise the execution of any documents necessary to give effect to the recommendations above.

Sandwell Council’s participation in the Blackpool Council Framework Provision of a Road Asset Management System and Associated Services will provide Sandwell Council with professional support from the suitably qualified and experienced service provider, Gaist Solutions Limited, to undertake physical surveys of the highways network in order to visualise the condition, location and history of a range of asset types, in context with other spatial data.

Sandwell Council’s use of this Framework Agreement will enable cost savings and additional benefits through: reduction in tendering costs, reduced contract administration, innovation, creativity and collaboration; improved customer service; delivery of social value benefits and to improved measurement, recording and promotion in the successful delivery of these outcomes.

A decision not to participate in the Framework Agreement would necessitate Sandwell Council preparing, advertising and evaluating tender documentation.