Decision details

Consideration was given to directly award a contract for the community dementia support service to a provider nominated by a group consisting of the delivery partners of the current service for twelve months duration with the flexibility to extend this by three months in the event of unplanned and unforeseeable delays to the procurement process running in parallel to the period of the directly awarded contract.

Reason for Decision

The direct award to a nominated lead provider for a period of twelve months (with the flexibility to extend for a further three months) would enable a comprehensive procurement process to be undertaken whilst ensuring continuity of this service during this period. This would also protect against unplanned delays in the procurement process.

Alternative Options Considered

A number of options were considered by members including

seeking to direct award a contract to an existing delivery partner for up to 12 months whilst a formal procurement process was undertaken, to work with the current lead provider for a maximum of up to six months to maintain the service while a tender process was undertaken to secure a new lead provider or to work with the current lead provider for the duration of the contract.

Agreed:-

(1)     that approval be given to authorise the Director for Adult Social Care to directly award a contract for the community dementia support service to a provider nominated by a group consisting of the delivery partners of the current service;

(2)     that in connection with Resolution (1) above, the Director for Adult Social Care be authorised to award the contract for twelve months duration with the flexibility to extend this by three months in the event of unplanned and unforeseeable delays to the procurement process running in parallel to the period of the directly awarded contract;

(3)     that the Director of Adult Social Care be authorised to award the contract to a yet to be determined organisation for a Community Dementia Support Service;

(4)     that the Director - Law and Governance and Monitoring Officer, or their designated representative, be authorised to execute any documents necessary to give effect to (1) – (3) above for the provision of a Community Dementia Support Service;

(5)     that a further report be submitted to Cabinet on approval for another procurement process to be undertaken following the confirmation of funding from the Joint Partnership Board in June 2022.

[Councillor Piper left the meeting for the duration of this item]